How to Present Your Social Media ROI Report to the Boss

social media how toAre you responsible for reporting on social media ROI?

Do you need advice on what to share?

ROI reports justify the resources allocated to social media campaigns.

In this article I’ll explore four important parts of a social media ROI report that decision makers want to see.

A Bird’s-Eye View of ROI Reports

Social media ROI reports are based on prescribed objectives, the progress of the social campaign tasked with meeting those objectives, the analysis of key performance indicators (KPIs) and whether the original objectives are met.

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Analyze KPIs as part of your ROI reporting. Image: iStockPhoto.

While traditional media (e.g., TV, radio ads and billboards) may have immediate results your clients and management can see, social media results usually take more time and are less apparent, making it difficult to convey the positive return on social investments.

The key to presenting a strong case for the ROI of social media campaigns is to track, analyze and present data that justifies the brand’s online investment.

In this article I’ll be discussing some of the key sections and data to include in your ROI report to do just that.

#1: Reiterate Objectives and Metrics

Before you started your social campaign, you and your client or management likely worked together to create a hierarchy of objectives, decided which social platforms to use to meet those objectives and established which metrics to use to track progress and success.

Some important metrics to look at and compare among platforms are reach and engagement. For example, note the number of Facebook fans exposed to the client or to other brands and sponsors. This allows you to convey the brand’s real reach and user reactions, and measure sentiment and virality.

In my ROI reports, I include primary metrics related to the client’s website, Facebook, Twitter and YouTube. You can include more platforms as you experiment and gather data and results from other platforms.

istock 23346718 social metrics image

Use agreed upon metrics for your reporting. Image: iStockPhoto.

As a side note, I want to introduce you to some tools that may make your job easier.

Start with an Excel spreadsheet. You’re going to track a lot of data to compare and filter and compare again. Having a central place for that data makes analysis much easier.

Next, review the options below to find useful analytics for each platform.

Facebook Insights is available via a link on your page’s dashboard (and the data are invaluable when putting together your report).

To find Instagram numbers, check out Iconosquare, formerly Statigram, Curalate (which also tracks Pinterest) or Nitrogram.

Pinterest offers its own analytics or you can use a third-party tool like Tailwind.

To track Twitter interactions like retweets, mentions and hashtags, take at look at Talkwalker, Tweet Binder or Twitonomy.

Of course, your best bet for tracking your Google+ success is Google Analytics (which is also ideal for websites and blogs).

If YouTube is part of your campaign, it offers its own Insights you can include in reports on brand appearances in videos (including logos and mentions) and the number of views each video has.

#2: Share Data Analysis

When possible, download the data from relevant platforms to a CSV file and open it in Excel so you can categorize and compare it easily based on your KPIs.

While the majority of your report focuses on social media marketing, include a list of traditional media coverage over the same time period as well.

In sheet 1 of your spreadsheet, track how social media posts and traditional media were distributed over a specific time period and compare that time period for the same time last year. Include the percentage distribution of posts per season (e.g., winter/summer).

comparison of all media

Compare both social and traditional media for the same time periods.

As you can imagine, it’s particularly important to pay attention to all audience interaction with your social updates.

Note every comment and all feedback on brand-related posts, whether negative, positive or neutral (color-coding these categories can help you keep track).

This record serves to identify sales opportunities, successes (and failures) in the purchase process and client feedback.

post feedback table

Track your metrics in a spreadsheet.

Because Facebook generally has a large influence on the success of a social campaign, it’s a good idea to report on your Facebook reach (the number of fans exposed to your updates).

Tell your client or management how Facebook posts (both organic and paid) impacted the overall reach to the primary and secondary target audiences and include the number of comments and shares. All of them together help measure sentiment and virality.

Another important way of showing success is to share the total number of fans and followers the brand gained as a result of the actions visitors carried out because of calls to action in your updates.

You should also keep a close eye on Twitter. Track hashtags to determine the reach and impact of tweets and retweets.

My company partnered with Fundesem Business School to host an event called #InternetCambiaTodo (Internet Changes Everything) and used a specific hashtag to assess the number of tweets that referred back to the brand.

We used Twitonomy to gather all sorts of key insights including the number of retweets with a brand mention, unique users, impressions, influential tweets, participation, common keywords and user location.

twitonomy stats

Twitonomy gives you important data related to your Twitter efforts.

When you analyze data from the client’s website, you may need to look at various sources to discover where your traffic is originating. Keep track of general impressions and clicks on ads and banners you’ve placed for the brand, as well as how that incoming traffic completed or fell off the purchase path.

A boost in the number of people visiting the website increases the number of conversions and the chances that more people purchase your product or service. (And those numbers are directly related to the growth of social media fans and followers.)

Finally, tell your client which actions visitors completed once they entered the brand’s website and make recommendations on how to add more indirect value to the process.

Don’t worry if you don’t have much of the information mentioned here, you can substitute other relevant data that provides similar value.

#3: Report Co-Branding Results

What works for our company is creativity and co-branding. We implemented a contest for Mixcloud – Pioneer – Amnesia where the winner got to play one of the most important gigs on the planet.

Offering such a great prize guaranteed further reach and increased engagement on our posts, which we measured directly from each platform’s insights or analytics tools.

We were able to report that the contest resulted in 200,000 visits to the client’s website, exposure to our partner (Pioneer) among its potential target audience (the community of DJs, producers and electronic music aficionados), more than 25,000 new followers for the client’s Mixcloud account and 10,000 new followers for the sponsor.

Here is an example of how we presented our results for another co-branding campaign we did using the Talenthouse crowdfunding platform:

talenthouse crowdfunding platform

Co-branding campaigns across platforms can reap big rewards.

If you run online giveaways or contests in your campaign, report how many contests you host and the results of each. Be sure to show especially the growth in total number of new likes and comments, retweets, etc.

#4: Emphasize Return Actions

Your client and management really want to know whether the social media campaigns led to qualified leads and sales. Give them data on total sales, traffic and purchase intentions per week.

Include the type of audience that not only responded to the social updates, but also clicked through to the sales funnel as well.

Finally, calculate how may people purchased peripheral products including merchandise, images, DVDs, music, etc.

social media financial report

Report how your social media efforts increased the bottom line.

Conclusion

As you prepare a social media ROI report, your aim is to motivate the client or management to continue making a commitment to social media efforts.

Your client and management want to hear positive results of course, but don’t be afraid to present any negative mentions as well—just be sure to provide a solution for each negative instance.

Throughout your report, account for and promote any elements that support the investment (both time and money) made by your company, clients or sponsors (or to attract the latter to your brand).

Such elements aren’t purely social or digital, but rather anything that adds value to the organization (e.g., increased fans; more website traffic; or more leads, conversions and sales) and meets your overall objectives.

For maximum impact, use visual components in your report to convey important results, and share information in short, scannable paragraphs as often as possible.

When you’re ready to present your ROI results, PDF and PowerPoint are effective visual options to reinforce your findings.

What do you think? What other measurements would you include in your social media ROI report? How do you report on online investment results? Share your thoughts in the comments.

Images from iStockPhoto.

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About the Author, Isra Garcia

Isra, marketer, social media and digital transformation advisor for international brands and agencies and speaker. Principal at IG. Stand OUT program education founder and Engage-Worldwide cofounder. Author of Human Media. Other posts by »




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  • DHgate Jessie

    Of course, your best bet for tracking your Google+ success is Google Analytics (which is also ideal for websites and blogs).

    But how to track google+ with google analytics? Could you give more details?

    Thanks.

  • http://www.desdealicante.com/ Jorge Gonzalez del Arco

    Great post, Isra.

    Congrats!

    Thanks for sharing all these helpful insights.

  • Tom Brown

    Excellent article. I find creating a nice report for my clients takes a bit of time. I am been looking at trying to automate some, but I always seem to fall back to Excel. My current try is with SocialReport.com as a base consolidator before going to Excel. Have you tried these guys? And no, I am not a reseller yet, but I am considering it.

  • Wendy

    As a marketing GP and not a social marketing analyst, can you recommend any tools or apps that pull it all together in one handy report / interface please Isra?

  • Dan Waigi

    great article

  • Anees

    great post, really helpful for creating reports

  • http://www.elizabethharmon.co.uk/ Elizabeth Harmon

    A really useful post for businesses, thank you Isra! I think a key thing is encouraging people to carry out reporting in the first place. Many businesses have started using social media, but forget to do the reporting, or don’t have time. However, it is such an important area, not just to show ROI, but also to make your social strategy even better and more effective.

  • http://isragarcia.es Isra García

    Thanks Jorge. Glad it helps.

  • http://isragarcia.es Isra García

    Hi Tom. not tried, never heard of, but if it does what it says, we’d better try it. It would be great to have your own review about the tool.

  • http://isragarcia.es Isra García

    Hi Wendy. Unfortunately, we realized over the years that there’s no tool that can make biggest impact that your own, customized and targeted work on getting converged marketing metrics. The best measurements tactics are the ones you build for your own KPIs (or goals).

    Anyway, you can try the tool that Toms suggests above on the comment, socialmediareport.com. Frankly, I’ve never tried so I cannot recommend it.

  • http://isragarcia.es Isra García

    That’s it, great point Elizabeth. Social media gets serious and real when you can show the results for your work.

    If you can’t measure and report it, we’re not buying it. Unless you’re talking about human interactions (can be measurable as well, but it gets harder here).

  • http://isragarcia.es Isra García

    All starts from customized metrics that you create on Google Analytics private dashboards. Have a look: https://dl.dropboxusercontent.com/u/8277910/Google%20%2B%20tracking.png

  • http://brunovd.com/ Bruno

    Great Isra, congratulations!! Social Media Examiner has got a new kid in town :)

  • MeganInTheRealWorld

    This information is so helpful! I don’t currently report on any social media for clients, but this is an incredibly helpful guide to begin tracking ROI for my own brand! I’ve known tracking results is an important part of using any platform, but it’s nice to now have the steps and tools all in one place. Thank you for sharing!

  • http://isragarcia.es Isra García

    Thanks Bruno.

  • http://isragarcia.es Isra García

    Glad it helps Megan.

  • Audrey

    Agreed, this is a great post! I work at a small company and I am striving to incorporate all our social media platforms. I especially like you mentioning tracking the KPIs in an Excel spreadsheet

  • http://isragarcia.es Isra García

    Glad it helps Audrey. The most important thing relies on creating the KPIs that work for you and your small business.







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