Sponsor Support Page : Social Media Examiner

Sponsor Support Page

We’re so excited to have you as part of Social Media Marketing World 2019! This page will help you prepare for your sponsorship and your time in San Diego.

Use the quick links below to guide you through the information and due dates. We’ll also be sending out friendly reminders as due dates get closer.

Key Downloads

Quick Reference Guide – COMING FALL 2018
Sponsor Marketing Check List – COMING FALL 2018
Networking Plaza Diagram – Click here to download
Exhibitor Quick Facts From Freeman – COMING FALL 2018
How to Produce a Successful Event – Sponsorship Playbook

Quick Links

Key Dates
Shipping Guidelines
Company Logo
Company URL and Name
Conference Guide Ad
Conference Guide Company Profile
Track Sponsorship Live Read Copy
Enhance Your Mobile App Profile
Promotional Items – Exhibitor Giveaways
Networking Plaza Booths – General Information
Freeman Online – Exhibitor Forms, Brochures and More
Specialty Sponsors (Lanyards, Coffee, Party, Power Lounge, etc…)
Table Talks
Lead Retrieval
Register Your Attendees
Additional Passes – Deadline 1/10/18
Attendee Event Information – Hotel, Travel, Parking, etc…
Pre-Event Tips – Get the Most out of Your Sponsorship


Key Dates

Date TBD:  Printed material due (Conference Guide Ad, Company Profile, Logo, etc…)
02/22/19:  Booth and promotional items approval deadline
Date TBD:  Freeman accepting created, boxed and skidded material at pre-event warehouse
Date TBD: Last day to receive advance order discount rates from Freeman
02/22/19: Attending representative names due
Date TBD: Last day to receive materials at Freeman pre-event warehouse with advanced warehouse pricing. Items arriving after this date will be charged a late fee.
Date TBD: Late shipments should be sent directly to the event venue to be received by Freeman at 8am.
03/20/2019: Exhibitor Move-In (8:00 AM – 4:00 PM)
03/21/2019: Show Day (7:00 AM – 5:15 PM)
03/22/2019: Show Day (7:00 AM – 4:45 PM)
03/22/2019: Exhibitor Move-Out (4:45 PM – 8:00 PM) 


Shipping Guidelines

All exhibitor freight and promotional material (chair-drops, attendee gifts/flyers, etc…) shall be sent directly to the Freeman warehouse.

To ensure proper delivery, all freight (booth, chair-drop material, etc…) must be labeled “Exhibiting Company Name / Booth #.” Please refer to the label below. If required, provide your carrier with this phone number from Freeman: (714) 254-3410

Advance Warehouse Shipping Address and Label for Freight
Exhibiting Company Name / Booth #
Social Media Marketing World 2018
C/O Freeman
6060 Nancy Ridge Drive, Suite C
San Diego, CA 92121
*Label – Download to come

All incoming and outgoing packages will be charged a material handling fee. Material handling includes unloading your exhibit material‚ storing up to 30 days in advance at the warehouse address‚ delivering to the booth‚ the handling of empty containers to and from storage‚ and removing of material from the booth for reloading onto outbound carriers. See the Freeman Exhibitor Kit

Freeman will accept crated, boxed or skidded material beginning (date TBD), at the above address. Advance warehouse pricing will be extended up until (date TBD) 2019, at 3:30 PM. Materials arriving after this date will be assessed an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM.

Freeman will receive shipments at the exhibit facility beginning (date TBD) at 8:00 AM. Shipments arriving before this date will most likely be refused by the facility. Any additional charges incurred by the San Diego Convention Center for early freight acceptance will be charged directly to the exhibitor and will be in addition to the material handling charges.


Company Logo for Sponsor Page

Please email a high-resolution copy of your company logo (file format: .eps or .ai) within one week of your signed contract to david@socialmediaexaminer.com.

Your logo must meet the following criteria:

  • Logo for this purpose is defined as an “Icon + Company Name” only
  • No tag lines please
  • No secondary products. For example, only Nike or Jordan, not both Nike and Jordan
  • Must fit within a 190×190 pixel square
  • Transparent/White Background for website
  • Specs = .eps format 72 dpi


Company URL and Name

Please email your company URL and official name within one week of your signed contract to david@socialmediaexaminer.com to be included in Conference Guide and website.


Conference Guide Ad

You have the opportunity to place an advertisement in the Social Media Marketing World Conference Guide, which is a vertical pocket style book with dimensions of 6”w x 9”h. The Conference Guide will be distributed to 3000+ conference attendees throughout the conference.

If your sponsorship includes an advertisement, please send us your company ad (file format: .eps, .png or .jpg– high resolution) by (date TBD) 2019 to david@socialmediaexaminer.com.

Full Page Advertisement (Premium Sponsors)
Full color advertisement
Dimensions:
* 5” wide by 7 1/8” tall, no bleed, or
* 6” wide by 9″ tall with a 1/8″ bleed on all 4 sides (full page bleed)

Half Page Advertisement (Premium Plus Sponsors)
Full color advertisement
Dimensions:
* 5” wide by 3 ½” tall, no bleed

Please note booth numbers are an internal reference guide and will not be communicated to attendees. If you’d like to reference your booth in promotional material, just say “find us in the Networking Plaza.”

Advertisement Example:


Conference Guide Company Profile

You have the opportunity to place a company profile in the Social Media Marketing World Conference Guide. The Conference Guide will be distributed to 3000+ conference attendees throughout the conference.

250-Word Limit (Lead Sponsors)

100-Word Limit (Opening Night Party, Second Night Party, Premium Sponsors)

If your sponsorship includes a company profile, please send us your company profile by (date TBD) 2019 to david@socialmediaexaminer.com.

Profile Example:


Track Sponsorship Live Read Copy

Track sponsors receive session mentions by the track leader prior to introducing the speakers for each session. Your script may include a special call-to-action. Please send your live read copy by Friday, February 22, 2019 to david@socialmediaexaminer.com.

Template Concept: max 70 words
The [Insert Name] Track is brought to you by [Company Name], a provider of [insert description of solutions and/or services.] [Brief statement on who we help an how we do it.]

To learn more and download a special offer only for Social Media Marketing World attendees, go to [companyurl.com/smmw18]

Sample:
The Blogging Track is brought to you by the Social Media Marketing Society, the largest membership community for social media marketers. By joining, you’ll receive live original training three times every month, along with access to 100+ on-demand workshops. You can connect with thousands of peers via live online video Q&A with Social Media Examiner staff and access our exclusive Facebook group.

To learn more and sign up, visit https://society.socialmediaexaminer.com


Enhance your Mobile App Profile

Bizzabo is our mobile app. You have received a basic listing as a sponsor, but we want to encourage you to maximize your exposure by taking advantage of opportunities to refine your profile, add an offer for attendees, use the app to find potential leads, set up meetings and more.

Company Profile:
Use this space to give a brief description of your solution.

Special Offer: 250 character limit
Adding a special offer helps generate leads and attention. Discounts, giveaways and free demos are all great examples.

Special Offer Custom Buttons: 34 character limit
Add two custom buttons to your content, offers, information, etc. You may have up to 2 offer links in your profile.

Social Link Buttons:
You may add buttons to link directly to your company social media profiles.

Send david@socialmediaexaminer.com your content and we’ll update your profile.

Mobile App Example:


Promotional Items – Exhibitor Giveaways, Party Giveaways

Attendees love giveaways, contests and games. Adding these elements to your booth will help drive awareness and excitement around your booth.

All promotional materials (giveaways, contests or drawings) must be pre-approved by Social Media Examiner. Promotion materials include exhibitor giveaways, chair drop items, lanyards, party giveaways, booth contests, etc…

Please send a photo and description of all giveaways to david@socialmediaexaminer.com by Friday, February 22, 2019.


Networking Plaza Booths

All booth concepts must be pre-approved by Social Media Examiner by Friday, February 22, 2019.

Please reference your Sponsorship Contract for your booth number, booth size and inclusions.

Signage is not provided to sponsors (except for Pre-Event Speaker Party Sponsor), though a small sign with your name will be on your pipe and drape for reference only. Please plan to bring your own booth signage.

Booth numbers are an internal reference guide and will not be communicated to attendees. If you’d like to reference your booth in promotional material, just say “find us in the Networking Plaza.”

View the Networking Plaza diagram here.

BOOTH INCLUSIONS

LEAD SPONSOR PACKAGE: 20′ x 20′ SPACE:
Each booth will include the following:
1 – 6′ x 30″ table draped in black OR bistro table
2 – side chairs OR stools
1 – wastebasket
1 – 7″ x 44″ one-line identification sign
1 – 500 watt electrical outlet
1 – power strip
1 – Hard line Internet (ethernet cable)
Event WiFi Access

PREMIUM PLUS BOOTH PACKAGE: 10′ x 20′ SPACE
:
Each booth will include the following:
1 – 6′ x 30″ table draped in black OR bistro table
2 – side chairs OR stools
1 – wastebasket
1 – 7″ x 44″ one-line identification sign
1 – 500 watt electrical outlet
1 – power strip
Event WiFi Access

PREMIUM BOOTH PACKAGE: 10′ x 10′ BOOTHS:
Each booth will be set with 8′ high black back drape and 3′ high black side dividers and will include the following items:
1 – 6′ x 30″ table draped in black OR bistro table
2 – side chairs OR stools
1 – wastebasket
1 – 7″ x 44″ one-line identification sign
1 – 500 watt electrical outlet
1 – power strip
Event WiFi Access

STANDARD BOOTH PACKAGE: 10′ x 10′ BOOTHS:
Each booth will be set with 8′ high black back drape and 3′ high black side dividers and will include the following items:
1 – 6′ x 30″ table draped in black
2 – side chairs
1 – wastebasket
1 – 7″ x 44″ one-line identification sign
1 – 500 watt electrical outlet
1 – power strip
Event WiFi Access

MARKETPLACE PACKAGE: TABLE TOP:
Each table top set with 3’ high back wall will include the following items:
1 – 4′ x 2’ x 42” table draped in black
1 – side chair
1 – 500 watt electrical outlet
1 – power strip
Event WiFi Access


Signage is not provided for table top booth displays. However, there are many options for producing small signage, you can find some resources here.

Hard-wired internet is available, please email david@socialmediaexaminer.com for more information and pricing.

Additional Resources

First time exhibitor? Review Freeman’s Exhibit Like an Expert for helpful advice.

Freeman Quick Facts

We have contracted with Freeman to handle all of your service requests. You can access Freeman Online here.

Download the Freeman Quick Facts here. 

To receive an additional discount on select items, make sure to place your order online prior to the deadline of (date TBD) 2019.

If this is your first time using Freeman Online, you will need to create a new username and password for your company.

The Networking Plaza will be the hub of all networking, and includes food and beverage offerings, power charging stations and more.

Exhibitor Move-In
Wednesday, March 20, 2019 8:00 AM – 4:00 PM

Exhibit Hours
Thursday, March 21, 2019 7:00 AM – 4:45 PM
Friday, March 22, 2019 7:00 AM – 4:45 PM

Exhibitor Move-Out
Friday March 22, 2019 4:45 PM – 8:00 PM

Security
We will have a security guard on duty Wednesday (starting at 4:00 PM) to Friday (ending at 4:30 PM) to watch over your booth. We recommend high value items, i.e. laptops etc., be taken to your room at the end of each day.


Specialty Sponsors (Lanyards, Coffee, Party, Power Lounge, etc…)

Additional details about your sponsorship inclusions will be communicated via email.

If not noted below, additional details about your sponsorship inclusions will be communicated via email.


Table Talks

We provide dedicated and moderated tables for attendees to meet for lunch and talk about topics of interest. Additional details can be found here. We will also communicate details via email.


Lead Retrieval

Lead retrieval service will be provided for all Sponsors. There’s no hardware to rent or buy – simply use your iOS or Android phone or tablet with a camera.

More information will be provided as the event nears.


Register Your Attendees

Who will be representing you at Social Media Marketing World? To ensure you receive all conference updates, please provide with every attendee name and email address. Each attendee will be emailed a unique link to access their profile and complete registration.

Please refer to your Sponsorship Contract for the number of passes included in your sponsorship.

Attendees will receive a confirmation email once they complete their profile.


Purchase Additional Passes

Additional sponsor passes may be added to your original sponsorship package.

To purchase at a reduced rate, send an email to david@socialmediaexaminer.com and we will send you more information. Additional tickets must be purchased by 1/22/19.


Attendee Event Information


Pre-Event Tips – Get the Most out of Your Sponsorship

Maximize your sponsorship by utilizing all of our pre-event networking resources. Connect with our attendees, find out who’s attending and what their interests are. Build awareness and meaningful connections prior to the event.

Promo Page – Promote your sponsorship and attendance on your website or social channels. You can find a variety of content for you to use–audio, video, graphics in various sizes, photos, social updates (Twitter/Facebook/LinkedIn/Google+), an article, email/blog post, blurbs/newsletter updates and more–all available to help you promote Social Media Marketing World on our Promo Page

Slack – Start networking now – Slack provides “channels” by topic/interest for focused networking. We’ve created a channel just for sponsors to share your services and offers – join the #sponsorspotlight channel to showcase your presence!

You can also join any of our other topic specific channels and network with attendees in a non-sales approach. We have channels such as #agencies, #corporate marketers, #influencer marketing, #video-marketing and dozens more. Have a specialized niche? Let us know and we’ll create a channel for it.

Instructions on joining slack can be found here.

Social Media – Social is already in full swing among our registered attendees. Get to know them long before you reach the show by reaching out on our Social Media Marketing World 19 event profiles:

  • LinkedIn – Our private LinkedIn group is exclusively for event ticket holders and it’s humming with activity. Start networking and connect with fellow attendees ahead of the event.
  • Twitter – Follow our official Twitter event hashtag#SMMW19 and get in on the buzz – before, during and after the event.
  • Facebook – Follow our Facebook Event Page to let everyone know you’re coming and join in on the conversations and event updates happening there.
  • Check out our Social Media Marketing World profiles on Pinterest, Instagram, YouTube, for more content and news.

Questions?

Our sponsor team is here to help you with anything you may need regarding Social Media Marketing World.

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