By now, you have probably heard the success stories of companies like Dell and Starbucks, which have created hugely successful social media presences that serve millions of fans and generate millions of dollars of revenue.  The only problem is, your small business doesn’t have 1/1000^th of the brand recognition these companies have.  You run a solid small business that is well known in your niche or your region, but not beyond.

How can social networks become useful marketing and operations tools for smaller businesses that don’t have a large customer base?

This question has kept many small businesses from interacting on social networks, as a recent study showed that only 24 percent of small businesses had begun social media marketing.

Here are five tips to optimize your small business’ social networks to attract more customers online.  Small business owners and marketers do not have the luxury of lots of free time to monitor social networks, so these tips are intended to help you be as efficient as possible.

#1: Make Your Profiles About More Than Just Your Industry

While you should be demonstrating expertise on your Facebook fan page and your blog, you should also be adding local context to this information.  What does the information you are providing mean for your specific region?

If you are selling homes, provide information and links about the local area, as well as the real estate you are offering.  As a small business, you are competing against large national news sources, so provide something the big guys can’t afford to give—local perspective.  The Wydler Brothers Realty Team does just that, offering insights on the Washington, D.C. market as well as homes they are offering in the area.

On their blog, Wydler Brothers Realty offers advice on the general DC area, in addition to their expertise in the real estate industry.

#2: Offer Value

By far the most important tip to getting value from social media for your business is offering value to the customers you want to interact with.  First, make sure your social media presences contain all the information a customer needs to find you on and offline, and provide a clear idea of what your business offers.

Second, define what you’ll be offering your potential customers in return for their attention and time.  You can offer promotions or discounts specifically for fans of your Facebook page, for instance. 

If you do not have the budget for special offers, make sure the content you are offering is valuable to the potential customers you are trying to reach.  Envision the need you are filling for the target customer and serve the customer with useful information related to your business or industry.

Rackspace sees high interaction from polls. Smaller hosting companies could learn from what the market leader is doing, and replicate the types of activities that drive engagement.

#3: Show Consistency

Nothing is more likely to reduce the effectiveness of small business social media outreach than inconsistency and spotty participation.  You can’t expect potential customers to revisit your Facebook profile if it is hasn’t been updated in the two weeks since they first visited, or expect them to make a purchase from your Twitter outreach if you only post 2 updates per month.

For example, Naked Pizza, based in New Orleans, messages its followers on Twitter 1 to 15 times per day.  It is now receiving 20 percent of its total revenue from these interactions.

#4: Diversify and Connect

It takes some time investment on the front end, but reaching out on multiple social platforms—then connecting the different presences with the same themes and message—is crucial to reaching the most possible customers on social networks.   You don’t want to replicate the same message on every platform, either.  Though services like ping.fm are great for simplifying content posting, try to add something unique to each social media presence you maintain.

#5: Be Competitive

Observe your competition and their social media activity.  If your business is the only one in your industry and region interacting on social networks, congrats, you’re ahead of the curve.  But more likely than not, your competitors are experimenting on social networks, too.  Observe what they are doing to grow their base.  Which tactics are working?  Which are not?  This is exactly what you’d do in a competitive assessment offline, looking for ways to improve your process by evaluating your competitors.

Remember to stay persistent, as it takes time to establish robust presences on social media sites.  If you act on these five tips in your social media outreach, you will leverage your time effectively, and see improved results from promoting your small business on social networks.

What techniques have been most successful for you on your business’ social media presences?  Which of these tips do you see the most/least potential in?  Let us know by commenting in the box below!

Avaya can hear you. Maybe you just praised the communications giant online – or took its name in vain. Whatever you said, it’s on the company’s radar.

At a time when businesses are using social media to promote content and start discussions, Avaya has found that listening trumps talking.

“We’re listening to social media and responding,” said Paul Dunay, Avaya’s social media ringleader, who is global managing director of services and social media marketing.

“There is no Tweet that goes unturned. No forum post that goes unturned where our name is mentioned.”

What began as a way to engage and support customers has evolved beyond even Avaya’s expectations. And if Avaya ever doubted its investment in social media, those concerns are now put to rest.

A recent quarter-million–dollar sale, which began on Twitter, soundly answered that question.

Making the Case

Avaya started in 2000 as a spinoff of Lucent Technologies, but its legacy goes back more than a century to the original Bell system. From the earliest phone systems to advanced, unified communications, Avaya and its predecessors have been – and continue to be – at the forefront of the field.

It makes sense then that Avaya would be wherever people are communicating today. The company’s social media activity started informally and grew organically. First, it was mostly a matter of supporting – and keeping – existing customers, many of whom need replacements as old phone systems are retired.

At the time, Dunay followed Avaya mentions on Twitter, which were mostly questions that he forwarded to support reps.

“The old 1.0 way was a call center or inputting tickets on the web,” he said. “2.0 is we’ll try to reach out to Avaya support which is, by the way, me on Twitter.”

With the growth of social media, those mentions soon became too much for Dunay to simply watch on his own. He brought his case to Avaya’s CMO, and left with official backing to build a cross-functional, global, and virtual social media team.

“It was very easy for me to build my business case on retention of existing customers because it’s so expensive to get new ones,” he said

Customer Conversations ‘Everywhere’

Through word of mouth, Dunay found early social media adopters within Avaya’s 15,000 employees, starting with seven people across communications, marketing, support, legal and other business units. As the team began organizing Avaya’s social media strategy, they chose to focus on four main tools: Facebook, blogging, forums and Twitter.

From there, Avaya’s social media was “literally an explosion,” according to Dunay. That team of seven employees has now grown to 50 – all of whom volunteer to participate in social media on top of their regular jobs.

Today, the company has 42 Facebook groups, five Facebook fan pages, one external blog with 10 regular Avaya writers, 10 global Twitter accounts, and 12 LinkedIn groups. Internally, Avaya leverages social media just as much, with 14 internal blogs, 15 wikis, about 3,000 employees on Yammer and some on the recently launched Socialcast.

Facebook serves as the hub, with events, news, discussions and links to blog posts. The blogs discuss trends, innovations and cultural insights. Twitter allows them to post quick bits of information, respond to support requests, and monitor mentions of the brand and competition. Forums enable customers to get help from each other or from Avaya tech support.

With significant momentum, Dunay reported back to the CMO. “She asked, ‘Where are we talking to customers?’ I said, ‘Everywhere!’ She asked, ‘Where are we holding conversations with partners?’ I said, ‘Everywhere!’ We’re holding all the conversations in the same places with each one of those constituencies – and then some.”

Contests, videos and other resources engage Avaya’s Facebook fans.

The Eyes and Ears of Avaya

With active listening as the team’s main approach, members found they simply couldn’t be everywhere at all times – especially as mentions of the Avaya name grew to between 1,000 and 2,500 weekly. They turned to Radian6 technology to listen to and measure all social media mentions of not just the company’s name, but competitors’ names, product names, and types of conversations.

“We identified conversations we wanted to go deeply into,” Dunay said. “Wherever conversations about small business and communications happen, we need to be there.”

Avaya tracks a dashboard of mentions, and can choose to either ignore or respond to each. When one member “hears” something requiring further action, he or she posts it on an internal wiki and it’s assigned to someone on the relevant team to address it. That might be support, billing and finance, engineering, a partner, and so forth.

Dunay stresses that none of Avaya’s responses are automated. Who knows what a customer or prospect might say? If your response isn’t tailored to their comments, then you’ve missed the opportunity to connect on a personal level.

The 58-Character Sale

On average, Avaya interacts with a couple of dozen customers through social media on a weekly basis. By listening, the team also comes across sales opportunities. In June of this year, 58 characters of a simple Tweet started the relationship with a potential customer.

“shoretel or avaya? Time for a new phone system very soon,” the Tweet read.

“In less than maybe 15 minutes, we had seen it and figured out what the heck to say to this guy,” Dunay said. “I wrote back, ‘We have some highly trained techs who can help you understand your needs best and help you make an objective decision. Give me a call.’”

Dunay referred the gentleman to a business partner, and 13 days later, they closed a $250,000 sale. At the same time, the new customer’s follow-up Tweet went out: “…we have selected AVAYA as our new phone system. Excited by the technology and benefits…”

“We were there. We were listening. It pays to listen,” Dunay said. “I can’t say we hit 100% of the conversations where we’ve wanted to be, although it’s probably 60–70%. But on our brand name, it is 117%. We’re on every one of those.”

Avaya proactively identifies and responds to support issues using Twitter.

One Tweet Away

By proactively looking for mentions and conversations, Avaya sees issues before they even arise, before anyone contacts the company. A response to a social media mention truly makes an impression on customers, prospects and partners. “We are the early response center for things happening in the marketplace,” Dunay said. “They love knowing you’re one Tweet away.”

Avaya’s social media team grew quickly, but Dunay has an even bigger vision for social media.

“I don’t think it should be 50. I think it should be 15,000. Everyone should have a hand in it,” Dunay said. “We definitely want more people deeper and broader in the organization.”

“Our goals are to have deeper, more interesting and more pervasive conversations with as many people as we possibly can,” he added. “Why wouldn’t you take every opportunity for your brand to build better and deeper relations with every customer you can?”