Sponsor Support Page

We’re so excited to have you as part of Social Media Marketing World! This page will help you prepare for your sponsorship and your time in San Diego.

Use the quick links below to guide you through the information and due dates. We’ll also be sending out friendly reminders as due dates get closer.

Quick Links

Quick Reference Guide – Click here to download
Key Dates

Shipping Guidelines
Company Logo
Company URL and Name
Conference Guide Ad
Conference Guide Company Profile
Enhance Your Mobile App Profile
Promotional Items – Exhibitor Giveaways
Networking Plaza Booths – General Information
Networking Plaza Diagram – Click here to download
Exhibitor Quick Facts
Freeman Online – Exhibitor Forms, Brochures and More
Specialty Sponsors (Lanyards, Coffee, Party, Power Lounge, etc…)
Table Talks
Lead Retrieval
Register Your Attendees
Additional Passes
Attendee Event Information – Hotel, Travel, Parking, etc…
Pre-Event Tips – Get the Most out of Your Sponsorship
Sponsor Onsite Event Guide – Coming in early March


Key Dates

02/01/2017:  Printed material due (Conference Guide Ad, Company Profile, Logo, etc…)
02/15/2017:  Booth and promotional items approval deadline
02/22/2017:  Freeman accepting created, boxed and skidded material
03/10/2017: Attending representative names due
03/14/2017: Last day to receive materials at Freeman. Items arriving after this date will be charged a late fee
03/22/2017: Any late shipments should be sent directly to the event venue to be received by Freeman
03/22/2017: Exhibitor Move-In (10:00 AM – 4:00 PM)
03/23/2017: Show Day (7:00 AM – 5:15 PM)
03/24/2017: Show Day (7:00 AM – 4:45 PM)
03/24/2017: Exhibitor Move-Out (4:45 PM – 7:00 PM)


Shipping Guidelines

All exhibitor freight and promotional material (chair-drops, attendee gifts/flyers, etc…) shall be sent directly to the Freeman warehouse.

To ensure proper delivery, all freight (booth, chair-drop material, etc…) must be labeled “Exhibiting Company Name / Booth #.” Please refer to the label below. If required, provide your carrier with this phone number from Freeman: (714) 254-3410

Warehouse Shipping Address and Label for Booth and Chair Drop Freight
Exhibiting Company Name / Booth #
Social Media Marketing World 2017
C/O Freeman
6060 Nancy Ridge Drive, Suite C
San Diego, CA 92121
*Label – Click here to download

All incoming and outgoing packages will be charged a material handling fee. Material handling includes unloading your exhibit material‚ storing up to 30 days in advance at the warehouse address‚ delivering to the booth‚ the handling of empty containers to and from storage‚ and removing of material from the booth for reloading onto outbound carriers. See the Freeman Exhibitor Kit – Coming Soon

Freeman will accept crated, boxed or skidded material beginning Wednesday, February 22, 2017, at the above address. Advance warehouse pricing will be extended up until Tuesday, March 14, 2017, at 3:30 PM. Materials arriving after this date will be assessed an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM.

Freeman will receive shipments at the exhibit facility beginning Wednesday, March 22, 2017 at 10:00 AM. Shipments arriving before this date will most likely be refused by the facility. Any additional charges incurred by the San Diego Convention Center for early freight acceptance will be charged directly to the exhibitor and will be in addition to the material handling charges.


Company Logo

Please email a high-resolution copy of your company logo (file format: .eps .jpg or .png) within one week of your signed contract to david@socialmediaexaminer.com.


Company URL and Name

Please email your company URL and official name within one week of your signed contract to david@socialmediaexaminer.com to be included in Conference Guide and website.


Conference Guide Ad

You have the opportunity to place an advertisement in the Social Media Marketing World Conference Guide, which is a vertical pocket style book with dimensions of 6”w x 9”h. The Conference Guide will be distributed to 3000+ conference attendees throughout the conference.

If your sponsorship includes an advertisement, please send us your company ad (file format: .eps, .png or .jpg– high resolution) by February 1, 2017 to david@socialmediaexaminer.com.

Full Page Advertisement (Lead Sponsors)
Full color advertisement
Dimensions:
* 5” wide by 7 1/8” tall, no bleed, or
* 6” wide by 9″ tall with a 1/8″ bleed on all 4 sides (full page bleed)

Half Page Advertisement (Opening Night Party, Premium Sponsors)
Full color advertisement
Dimensions:
* 5” wide by 3 ½” tall, no bleed

Please note booth numbers are an internal reference guide and will not be communicated to attendees. If you’d like to reference your booth in promotional material, just say “find us in the Networking Plaza.”


Conference Guide Company Profile

You have the opportunity to place a company profile in the Social Media Marketing World Conference Guide. The Conference Guide will be distributed to 3000+ conference attendees throughout the conference.

250-Word Limit (Lead Sponsors)

100-Word Limit (Opening Night Party, Second Night Party, Premium Sponsors)

If your sponsorship includes a company profile, please send us your company profile by February 1, 2017 to david@socialmediaexaminer.com.


Enhance your Mobile App Profile

Bizzabo is our mobile app. You have received a basic listing as a sponsor, but we want to encourage you to maximize your exposure by taking advantage of opportunities to refine your profile, add an offer for attendees, use the app to find potential leads, set up meetings and more.

Bizzabo Promoted Offer: 250 character limit
Adding a special offer helps generating leads and attention. Discounts, giveaways and free demos are all great examples.

Send david@socialmediaexaminer.com your offer and we’ll updated your profile.

Custom Buttons
Add two custom buttons to your content, offers, information, etc…

Send david@socialmediaexaminer.com your Button Name and Link URL and we’ll make sure your profile is updated.


Promotional Items – Exhibitor Giveaways, Party Giveaways

Promotion materials include exhibitor giveaways, chair drop items, lanyards, party giveaways, etc…

All promotional materials (giveaways) must be pre-approved by Social Media Examiner. Please send a photo and description of all giveaways to david@socialmediaexaminer.com by February 15, 2017.

We are encouraging our sponsors to bring items that go along with our conference’s San Diego beach theme.


Networking Plaza Booths

Check out these pictures of the networking plaza from our last event.


All booth concepts must be pre-approved by Social Media Examiner by Wednesday, February 15, 2017.

Please reference your Sponsorship Contract for your booth number, booth size and inclusions.

Signage is not provided to sponsors (except for Pre-Event Speaker Party Sponsor), though a small sign with your name will be on your pipe and drape for reference only. Please plan to bring your own booth signage.

Booth numbers are an internal reference guide and will not be communicated to attendees. If you’d like to reference your booth in promotional material, just say “find us in the Networking Plaza.”

View the Networking Plaza diagram here.

Booth Inclusions

LEAD SPONSOR PACKAGE: 20′ x 20′ SPACE:
Each booth will include the following:
1 – 6′ x 30″ high table draped in black OR bistro table
2 – side chairs OR stools
1 – wastebasket
1 – 7″ x 44″ one-line identification sign
1 – 500 watt electrical outlet
1 – power strip
1 – Hard line Internet (ethernet cable)
Event WiFi Access

PREMIUM BOOTH PACKAGE: 10′ x 10′ BOOTHS:
Each booth will be set with 8′ high black back drape and 3′ high black side dividers and will include the following items:
1 – 6′ x 30″ high table draped in black OR bistro table
2 – side chairs OR stools
1 – wastebasket
1 – 7″ x 44″ one-line identification sign
1 – 500 watt electrical outlet
1 – power strip
1 – Hard line Internet (ethernet cable)
Event WiFi Access

STANDARD BOOTH PACKAGE: 10′ x 10′ BOOTHS:
Each booth will be set with 8′ high black back drape and 3′ high black side dividers and will include the following items:
1 – 6′ x 30″ high table draped in black
2 – side chairs
1 – wastebasket
1 – 7″ x 44″ one-line identification sign
1 – 500 watt electrical outlet
1 – power strip
Hard-wired internet available, please email david@socialmediaexaminer.com for more information
Event WiFi Access

MARKETPLACE PACKAGE: TABLE TOP:
Each table top set with 3’ high back wall will include the following items:
1 – 4′ x 2’ x 42” high table draped in black
1 – side chair
1 – 500 watt electrical outlet
1 – power strip
Hard-wired internet available, please email david@socialmediaexaminer.com for more information
Event WiFi Access

Signage is not provided for table top booth displays. However, there are many options for producing small signage, you can find some resources here.

Additional Resources

First time exhibitor? Review Freeman’s Exhibit Like an Expert for helpful advice.

Freeman Quick Facts

We have contracted with Freeman to handle all of your service requests. You can access Freeman Online here.

Download the Freeman Quick Facts here.

To receive an additional discount on select items, make sure to place your order online prior to the deadline of Tuesday, February 27, 2017.

If this is your first time using Freeman Online, you will need to create a new username and password for your company.

The Networking Plaza will be the hub of all networking, and includes food and beverage offerings, power charging stations and more.

Exhibitor Move-In
Wednesday, March 22, 2017 10:00 AM – 4:00 PM

Exhibit Hours
Thursday, March 23, 2017 7:00 AM – 5:15 PM
Friday, March 24, 2017 7:00 AM – 4:45 PM

Exhibitor Move-Out
Friday March 24, 2017 4:45 PM – 7:00 PM

Security
We will have a security guard on duty Wednesday (starting at 4:00 PM) to Friday (ending at 4:30 PM) to watch over your booth. We recommend high value items, i.e. laptops etc., be taken to your room at the end of each day.


Specialty Sponsors (Lanyards, Coffee, Party, Power Lounge, etc…)

Additional details about your sponsorship inclusions will be communicated via email.

If not noted below, additional details about your sponsorship inclusions will be communicated via email.


Table Talks

Additional details will be communicated via email.


Lead Retrieval

Lead retrieval service will be provided for your entire team to all Premium Sponsors. There’s no hardware to rent or buy – simply use your iOS or Android phone or tablet with a camera.

If Lead Retrieval was not included in your sponsorship, you can purchase lead retrieval for $800. Please email David for more information.

Download more information here.


Register Your Attendees

Register your attendees for their full-access conference passes here.

Please refer to your Sponsorship Contract for the number of passes included in your sponsorship.

Attendees will receive a confirmation email once they complete their registration.


Additional Passes

A limited number of sponsor passes may be added to your original package for just $947 each.

To purchase at this reduced rate, send an email to david@socialmediaexaminer.com and we will send you more information.


Attendee Event Information


Pre-Event Tips – Get the Most out of Your Sponsorship

Resources to help with pre-event promotion and outreach:

Promo Page – Find a variety of content–audio, video, graphics in various sizes, photos, social updates (Twitter/Facebook/LinkedIn/Google+), an article, email/blog post, blurbs/newsletter updates and more–all available to help you promote Social Media Marketing World on our Promo Page

Social Media – Social is already in full swing among our registered attendees. Get to know them long before you reach the show by reaching out on our Social Media Marketing World 17 event profiles:

  • LinkedIn – Our private LinkedIn group is exclusively for event ticket holders and it’s humming with activity. Start networking and connect with fellow attendees ahead of the event.
  • Slack – We are happy to announce we are using Slack for SMMW networking again this year. Our SMMW17 Slack Group provides various “channels” for you to focus your networking within specialized niche groups.
  • Twitter – Social Media marketers love Twitter–before, during, and after the conference! Use our event hashtag, #SMMW17 and get in on the buzz.
  • Facebook – Follow our Facebook Event Page to let everyone know you’re coming and join in on the conversations and event updates happening there.
  • Check out our Social Media Marketing World profiles on Pinterest, Instagram, YouTube, and more.

Questions?

Our sponsor team is here to help you with anything you may need regarding Social Media Marketing World.

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