said 1 year, 5 months ago:
Like Apryl, I also use Hootsuite to manage several accounts and to get an overview of what’s going on. One day of the week, usually Sunday afternoons, I take an hour and schedule messages for all of my accounts for the following week. During the week I use Hootsuite to retweet and mention randomly. On accounts with specific campaigns I take about an hour and do the “strategy” – search, list, follow – Search for topics or people, add to list, follow them.
Evernote – I can’t say enough about that. Finding things easily and quickly is very important and you spend more time looking for stuff then you realize. Evernote is great for saving time finding things.
One Time Rule – It’s a rule I learned as a legal assistant – Paper passes through my hands once and same rule applies for email. I don’t open it (snail or email) unless I can address it right then – it gets added to task list, calendar or I deal with it.
Cell Phone – My phone basically replicates my computer and I use it to keep track while I wait at the post office, wait to pick up kid, read the news, etc.
Getting ready to hire an assistant in 2012
Google Calendar – I wear many hats and I keep my projects and time separated by color and calendar. That thing keeps me organized.
Google Voice – I didn’t realize how much time I spent listening to voicemails until I got Google Voice. It transcribes my messages and I can basically tell what it’s about and if I need to address it now or not. I also like that I can email myself the messages and then save them in my client folders as a record.
Gmail – you waste a lot of time looking for things. I organized my gmail a long time ago and can find things dating back to 2007 and beyond in a snap.